When new board members or leaders take over, it’s important to update your TeamSideline site so your organization stays in control. Here’s a step-by-step guide:
1. Update Administrator Access
Add new board members as full administrators.
Remove administrators who are no longer part of the board.
Keep at least two active full administrators at all times for continuity.
2. Review Admin Roles
Limit who has full administrator access.
Assign other volunteers the specific roles they need (e.g., scheduler, registrar, coach manager).
Review all current admins once a year to make sure the right people have the right access.
3. Confirm Contact Information
Make sure your TeamSideline account is tied to a shared organizational email address (like info@yourleague.org), not a personal email.
Update the Contact Us Page or Board of Directors Page on your TeamSideline to reflect the current leadership.
4. Review Billing and Payments (when new system is in place)
Confirm the payment method on file belongs to the organization (not a departing individual’s personal card).
If a volunteer has been paying with their personal card, arrange reimbursement and switch to an organizational card as soon as possible.
5. Secure Your Domain Name (if applicable)
Confirm the domain name (e.g., yourleague.com) is registered to the organization, not a former volunteer.
Update the domain registrar login email to a shared organizational email.
If the domain is currently under an individual’s name, request they transfer it to the organization.
7. Update Payrix
Review Adminstration > Payment Gateways and make sure the contact is correct.
Email support@teamsideline.com to update the Contact.
7. Keep Records
Store login credentials for TeamSideline, domain registration, and related services in a secure, shared place (like a password manager).
Keep board meeting minutes documenting leadership transitions.
Save copies of receipts, invoices, and reimbursement records.
Following this checklist helps ensure your TeamSideline site stays under your organization’s control no matter who is serving on the board.