How to use the Multi Location Calendar

The Multi Location Calendar shows the games, practices and blocked times at your locations side by side, across every sport, so you can see what's on each field at a glance. You can also move a game to another time or location by dragging it, or change it from its right-click menu.

Applies to: Admins and schedulers · Enhanced, Elite and Enterprise plans · Games and practices in active leagues, all sports

Where: Schedules > Locations > Multi Location Calendar

Set up your view

Go to Schedules > Locations > Multi Location Calendar.
In Location, check the locations you want to see, or leave it on "All Locations" to see them all. If your organization has more than 20 locations, the box reads "Select Locations": check the ones you need.
Under Display Settings, choose the Slot Duration (the length of each column), the # of Slots (how many columns) and the Start Time. The calendar covers # of Slots × Slot Duration from the Start Time: 8 slots of 1 hour from 8:00 AM show 8:00 AM to 4:00 PM.
For the multi-day view, choose the # of Days. Leave Time Label Span at 1.
Optional: set Advanced to Yes for taller entries that wrap long team names. They leave out the location and time line.
Click Update.
Use the arrows and date at the top to change the day, and the view buttons to switch between the timeline (a row per location) and the multi-day view (a column per location).

TeamSideline remembers your locations and display settings for the next time you open the page. If your organization schedules for associated organizations, you'll also see Organization and Age Group filters.

Save a view as a template

Set up the view, then click Save Template.
Enter a Template Name and click Save.
Next time, choose it in Templates and click Update.

Templates are yours alone: other admins don't see them. Manage Templates lists them, each with a Delete icon.

What you'll see

Games are dark green, practices orange and blocked times yellow, unless the division or league has its own calendar color. Light green time slots are open times from each location's Availability settings. Organizations with Facility Reservation also see reservations at those locations.
Each entry shows the teams, the division and league, and the field, location and time.
A lock icon marks a locked game, or a game in a division that Auto Resolve is working on.
Click a location's name to open its Availability page in a new tab.
The calendar leaves out canceled games, games in a TBD time slot, byes and games in archived leagues.
If another TeamSideline organization shares one of your locations, its games there can appear too, but you can move only your own.

Move a game by dragging it

Your admin role needs the Edit Multi-Location Calendar permission. Without it, you can view the calendar but not drag anything.

Drag the game to a new time, a new location's row, or both.
Release it. The calendar reloads with the game in its new place.

If the game jumps back to where it was, it wasn't saved, and no message says why. A game moves only when all of these are true:

Its time or location actually changes.
It isn't locked.
It has no result yet: its disposition is blank or "Not played".
It belongs to your organization, and the new location is within your admin user's organization filters.
Auto Resolve isn't running on its division.
Neither team's Team Site has an older, copied schedule. Team Sites published today link to the league schedule, so this rarely applies.

A dropped game lands on the calendar's slots, so to move games in 15-minute steps, set Slot Duration to 15 Minutes, raise # of Slots and click Update. Each game keeps its length, which is its division's Game Spacing: you can't stretch or shorten it here. You can drag a practice the same way. A moved practice becomes a one-off and no longer follows its recurring practice.

Use the right-click menu

Right-click a game to open its menu. Right-click works on a computer, not on a phone or tablet.

Edit Game: opens the Game Edit window, where you can change the Date, Start Time, Location, Home and Away. Click Save. The lock, result, organization, filter and Team Site rules above apply, and Home and Away must be different teams.
Go To Schedule: opens the division's 4 Create Schedule page in a new tab.
Swap Teams: switches the Home and Away teams on an unlocked game.
Swap Game: opens the Swap Games page in a new tab, where you can trade this game's date, time and location with another game. It needs the Swap Game permission.
Toggle Lock: locks or unlocks the game and saves right away. Auto Resolve leaves locked games alone. It needs the Lock Game permission.

Edit Game appears only on games with no result, and Swap Teams and Swap Game do nothing on a game that has one. While Auto Resolve runs on a division, its games can't be dragged, and right-clicking one shows "Auto Resolve In Progress". Practices, blocked times and reservations have no menu.

Do moved games send emails and update officials?

Yes, if the division is set up for it. Dragging a game, saving Edit Game and Swap Teams each save a new version of the division's schedule, the same as a change on 4 Create Schedule.

Game change email: when the division's 1 Configuration > Communication has On Game Change set to Yes and its schedule is visible (green eye on Schedules > Leagues & Divisions), a "Schedule Update Notification" email goes out 5 minutes or more after your last change. It reaches the team contacts (Send To: All Teams or Impacted Teams), plus Team Site rosters, the game's officials and the location contacts when Include Rosters, Include Officials and Include Location Contacts are Yes. Moves made close together go out in one email.
Officials: the officials assigned to a game move with it. A Confirmed assignment goes back to Pending, so the official must confirm again, and the change shows as "Game Change:" in the Official Assignments email they get the next day, when Assignment Email is Yes on Schedules > Officials Management > Configurations.
Practices: a moved practice is emailed when the division's On Practice Change is Yes.
Auto Coach Scoring: in a division that uses it, moving a game clears its score requests and any scores coaches already sent, so its requests start over.

If it doesn't work

The game jumps back after you drop it. One of the rules under Move a game by dragging it isn't met. Unlock the game, clear its result, or check your organization filters, then try again.
"The Auto Resolve function is processing for one or more divisions. We have disabled changes to affected games to allow the function to finish." Wait for Auto Resolve to finish (you'll get an email), or cancel it with Cancel Auto Resolve on the division's 4 Create Schedule page.
You can't pick up any game. Your role doesn't include the Edit Multi-Location Calendar permission. Ask an Administrator to add it.
A game drops in the wrong slot, or won't drag. Set your browser zoom back to 100% (Ctrl+0 on Windows, Command+0 on a Mac), reload the page and try again.
A game is missing. Check the date and the Location filter, widen the window with a larger # of Slots or an earlier Start Time, and click Update. Canceled games, TBD games and archived leagues don't appear.
Toggle Lock or Swap Game isn't in the menu. Your role doesn't include the Lock Game or Swap Game permission.
There's no Multi Location Calendar under Schedules > Locations. It's part of the Enhanced, Elite and Enterprise plans, and your role needs the Multi-Location Calendar permission. To add it to your plan, contact sales@teamsideline.com.

Still stuck? Contact support@teamsideline.com.

Good to know

Faster drag and drop: show fewer locations at a time, collapse the side menu for more room (the menu icon at the top of the left menu, "Collapse the menu bar"), and use 15-minute slots for small moves.
Moving isn't rescheduling: a move here changes the game in place and keeps no record of the old time. To keep the original as a canceled game with a "Game rescheduled to ..." note, use Reschedule Game on 4 Create Schedule instead.
One location's calendar: on Schedules > Locations > Manage Locations, click a location's View Calendar icon to see its events by day, week, month or agenda. Subscribe to this Calendar gives a link for Google Calendar or Outlook.
A public calendar: the Public Settings button (Display Settings Multi-Location Calendar permission) sets up the calendar visitors see on your website.

Search

Welcome to Support