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How do I create a schedule manually? (Manual button on 4 Create Schedule)

On the division's 4 Create Schedule page, click Manual, choose the number of Weeks and Games Per Week, and click Create: TeamSideline adds that many blank game rows, and you set each game's week, time slot, home team and away team before you click Calc & Save. Manual appears only once the division has its Day of First Game, at least 2 teams and enough time slots.

Applies to: Admins and schedulers · All plans · League divisions, Regular and 2nd Half schedules (not Single Games divisions)

Where: Schedules > Leagues & Divisions > (division) > 4 Create Schedule > Manual

Before you start

  1. On 1 Configuration > Scheduling, set the Day of First Game. Week 1 of your schedule is the week of that date.
  2. On 2 Teams, add every team in the division. You can't add a team on 4 Create Schedule, and its Home and Away lists show only the division's teams.
  3. On 3 Time Slots, add the division's time slots, at least the minimum for your number of teams (for example 5 for 10 teams that play once a week). A time slot is a day, start time and location that repeats every week.

Until all three are done, 4 Create Schedule shows an Important Note instead of the Create and Manual buttons: "Before you click the Create button and use this page, you must complete all required Division Configuration page items, create a minimum of 2 Teams on the Teams page, and create at least one Time Slot on the Time Slots & Location page." The minimum number of time slots is explained in the Create button article listed below.

Create the manual schedule

  1. Go to Schedules > Leagues & Divisions, open the division's More Options menu and choose 4 Create Schedule (choose 2nd Half for a second-half schedule).
  2. Click Manual.
  3. In Weeks, choose how many weeks the season has (1 to 25).
  4. In Games Per Week, choose how many games the whole division plays each week (1 to 25). For example, 10 teams that each play once a week need 5.
  5. Click Create.
  6. In each game row, choose the Week, the Time Slot, the Home team and the Away team.
  7. To type a date and time instead, click Toggle View: each row then shows the date, time and location. A date, time and location that matches no time slot adds a new time slot to the division.
  8. Click Calculate to check the schedule without saving it, and fix any Critical alerts (see below).
  9. Click Calc & Save.
  10. When families should see it, go to Schedules > Leagues & Divisions and click the division's visibility icon, "Schedule Not Visible - click to make schedule visible on your public page".

What you'll see

  • After step 5: "Manual Schedule created. Update the schedule entry rows below, and then click "Calc & Save" once completed." Every new row starts in the division's first time slot with the same team as both Home and Away, so every row needs changing.
  • After Calculate: "The Schedule has been calculated and is shown below. To save this Schedule click the "Calc & Save" Button."
  • After Calc & Save: "The Schedule has been calculated, saved, and is shown below. You can now view this schedule on the Standings & Results page."

Alerts and byes

Calc & Save won't save while a Critical alert is listed at the top of the page. In a new manual schedule, look for these:

  • Team Selected Twice ("Team (team) is selected twice for the same game."): a row still has the same team as Home and Away. Pick the opponent.
  • Time Slot Conflict ("A Time Slot is listed more than once. Only two teams can occupy the time and space created by a Time Slot."): two games in the same week share a time slot. Give each game its own time slot, or add time slots on 3 Time Slots.
  • Time Slot Not Selected: a bye isn't set up the way the page expects. "To make a Bye for a team select Time Slot as "N/A", select Away Team as "Bye", and use the Home Team to indicate the team that has the Bye."

Warnings, such as Overlapping Conflict, don't stop the save.

If it doesn't work

  • There's no Manual button. If the Important Note shows, finish the steps under Before you start. If the division already has a schedule, Manual isn't offered: delete that schedule first (Delete disappears once a game has been played). In the second division of a Cross Division pair, create the schedule from the first division. Single Games divisions have no Manual button: add their games with Add Game. Archived leagues can't be changed.
  • The Time Slot list doesn't have the time you need. Add it on 3 Time Slots, or click Toggle View and type the date and time in the row.
  • You need more than 25 weeks or 25 games a week. Create what you can, save it, then add the rest with Add Game.
  • "The Schedule has changed since you started editing it. Please re-calculate the schedule and try again." Someone saved this schedule while you worked. Reload the page and redo your changes.
  • You left the page before Calc & Save. Nothing was saved. Click Manual again.

Good to know

  • Manual has no team limit. The 20-team limit on automatic scheduling applies only to the Create button.
  • Once saved, a manual schedule works like any other: change games from each game's menu (Swap Teams, Edit Game, Delete Game, Reschedule Game), add games with Add Game, enter scores, and standings calculate as usual.
  • If the schedule is already in a spreadsheet, import it instead on Administration > Import Data: Division Schedule Import (one division, all plans) or League Schedules Import (several divisions of one league; Enhanced, Elite and Enterprise). Practice Schedule Import loads practices.
  • Playoff games are built on the Playoff page under 4 Create Schedule, not with this Manual button.

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