Use Reports > Report Exports for spreadsheets you build yourself, Reports > Report Viewer for print-ready reports such as rosters, scoresheets and financial summaries, and Reports > Report Dashboards for on-screen lists you can sort, filter and click. For questions about who registered, start with the Enrollment Information report.
Applies to: Admins with access to reports (for example the Administrator, Registrar or Report Viewer role) · All plans (some reports need a higher plan or a module) · Report Exports, Report Viewer and Report Dashboards
Where: Reports > Report Exports; Reports > Report Viewer; Reports > Report Dashboards
The three places reports live
- Report Exports: click a report's name, set its filters, move the fields you want from Available fields to Show these fields in this order, choose an Export Type (Excel (xlsx), CSV, Html or Tab (legacy)) and click Export. Reports are grouped by area, such as Administration, Communication, Content, Customer, Facility Reservation and Schedule. Save Report keeps your selections and fields so you can run the same report next season. It doesn't keep the Export Type, and on some reports a filter isn't kept, so check them before you click Export.
- Report Viewer: choose a Report and click Go. The layout is fixed and ready to print; you can't choose columns.
- Report Dashboards: choose a dashboard. On most, you then set its Dashboard Configuration and click Apply. Click a column to sort it, filter the list, and open records from it.
You see only the reports your plan, modules and admin role include. For example, without the Officials module there are no officials reports. An Administrator can also limit which reports an admin sees with user filters.
Registrations, people and rosters
| You want | Use |
|---|---|
| Who registered, what they answered, team assignments and balances | Enrollment Information (Report Exports) |
| A list of a program's registrations to sort and open on screen | Enrollments dashboard; for team programs, Team Enrollments dashboard |
| Contact details for every family, or families with no registrations | Account Information |
| Accounts created in a period, such as new families this month | Account Information: set the Date Range and add the Created Date field. TeamSideline doesn't send an alert when a new account is created. |
| Who was in one program but hasn't registered for another, such as last season but not this one | Who's Not Enrolled |
| Players on Team Registration plus Roster teams, with team details | Roster Enrollment (Enhanced plan and up). It includes canceled and waitlisted registrations; only voided ones are left out. |
| A roster to print for coaches | Report Viewer: Basic Roster Print Out, Detailed Roster Print Out or Safe Roster Print Out (Enhanced plan and up) |
| Notes your admins added to customer accounts | Account Notes |
| Cards and suspensions (Member Passes module) | Card Tracking Detail. It lists cards issued in the date range and account holders with a suspension, both from the Soccer tab of a customer's Suspensions page. Suspensions on the General tab aren't in any export. |
| Member passes to print | Report Viewer: Member Passes or Player Member Passes, where your site has them. Member Passes needs only the Member Passes permission, and it includes canceled and waitlisted registrations. |
| How every program and offering is set up | Program Offering Configurations |
Money: balances, payments and deposits
- Who owes money, and for how long: see How to find customers who owe a balance (Account Information with Account Balance, or A/R Aging Detail in Report Viewer).
- What was deposited, and which payments made it up: see Reconciling Payrix Settlements. Report Viewer has Settlements - Payrix, Settlements By Date Range - Payrix, Settlements By Associated Org - Payrix (Enhanced plan and up) and Settlements By GL Account - Payrix (Elite and Enterprise). Report Exports has Settlement Detail, Settlement Item Detail and Settlement Item Split Detail.
- Transactions in a period, refunds included: Account Transactions or Account Reconciliation Detail (Report Exports), or Cash Flow Detail, Cash Flow Detail by Pgm and Cash Flow Detail by Tran Type (Report Viewer). Payment - Terminal transactions aren't in these reports; they show on the customer's Account Overview and in the settlement reports.
- How much a program has collected: Cash Flow Detail by Pgm (Report Viewer); see How to see how much a program has collected (Cash Flow Detail by Pgm). Organization Totals By Year counts teams, participants, games and officials but shows no amounts, and the Monthly Reconciliation Report is no longer in Report Viewer.
- Payment plans and chargebacks: Payment Plan Detail (Enhanced plan and up) and Payment Gateway Chargebacks.
- Orders, add-ons and Store sales: Order Detail, Order Line Detail, Add-On, Add-On Missing and Store/Donation Detail. Add-On includes canceled registrations, and its Paid column is True only when the payments recorded for an add-on cover its cost. Add-On Missing lists the accepted registrations in one program that don't have one buy item: you choose the Type, Buy Item, Program and Offering, and there's no Variance or date range.
- Who used a coupon code: Order Line Detail, with the Coupon Code, Coupon Offer Desc and Coupon Discount fields. Enrollment Information has the same fields for each registration.
Schedules, officials and facilities
| You want | Use |
|---|---|
| Games, practices or results as a spreadsheet | Games, Practices, Stat Results; all field use together: Games/Practices/Reservation Information |
| A schedule to filter on screen | Game Schedules dashboard |
| Teams in your leagues and their rosters | Team Information; Rosters (non-individual registration) |
| Location setup and availability | Location Information, Location Availability, Location Availability Configurations |
| Officials (Officials module) | Officials Assignments, Officials Batch, Officials Game, Officials Information, Officials Approved For |
| Game cards and scoresheets to print (Enhanced plan and up) | Report Viewer: TeamSideline Game Card, Hockey Game Scorecard and scoresheets for sports such as basketball, baseball, softball, soccer, flag football, volleyball and pickleball |
| Facility reservations (Facility module) | Reservation Information; Facility Reservations dashboard |
| Check-ins at a location | Check-In report; Check-Ins dashboard |
Communication, volunteers and everything else
- Communication and content: Communication Log (emails and texts sent), Contact List Detail, Survey Detail, Entry Form Responses and Sponsor Detail.
- Volunteers: Volunteer Information, Volunteer Hours and Who's Not Signed Up.
- Memberships: Membership Information and Membership History; Memberships dashboard.
- Background checks: Background Checks dashboard; JDP Background Check for Little League organizations. The dashboard has no export. Its Program, Volunteer Type and Additional Column choices are saved for each admin separately, and a program created later is included only if that admin had every program checked.
- Workflows: Workflow - Enrollments and Workflow - Rosters dashboards; Workflows report.
- Fundraising and invoices: Raise Donations and Raise P2P dashboards; Invoices dashboard (Enterprise).
- What your admins changed: Admin Activity Log (Enhanced plan and up), filtered by Category and Date Range.
- Governing-body exports: Babe Ruth Roster Export, LLB Rosters, GotSport Player Export and GotSport Coach Export, and USA Softball exports, shown only for organizations with that integration. NJAYF Roster Export, a player file for NJAYF leagues to upload, is listed for almost every organization, whether or not it's an NJAYF league.
If it doesn't work
- A report or dashboard isn't in your list. Your plan or modules don't include it, or your admin role or user filters leave it out. Ask an admin with the Administrator role to check your role, or ask TeamSideline support about adding a module.
- A program isn't in the Enrollment Information or Who's Not Enrolled program list. Choose a Type first. Programs whose registration hasn't opened yet aren't listed.
- No report has the column you need. Email support@teamsideline.com with the columns you need and what the report is for.
Good to know
- In Report Exports, fields from your own setup start with a code that shows where the data comes from, such as (e) for enrollment fields and (a) for add-ons. See Understanding Report Field Types.
- Some Report Viewer reports have text you can change: go to Reports > Configurations > Customize and choose the Report. If it lists Report Configuration rows, click a row's Edit icon, change the text and click Save. You'll see "Report configuration updated."
- Coaches and other people without admin access can't run reports. To share report data with them, export it and post the file in Content > Downloads.
- Naming saved reports with the season, such as "2026 Spring Soccer", makes them easy to find next year.
Related articles
- How to run the Enrollment Information Report (who registered, answers, balances, team assignments)
- How to see who registered for a program (dashboards, reports and counts)
- How to find accounts or players with no enrollments (Account Information Report)
- How to find customers who owe a balance (reports, dashboard and email)
- How to see how much a program has collected (Cash Flow Detail by Pgm)
- Reconciling Payrix Settlements: Reading Your Financial Reports
- How to see who bought, or hasn't bought, an add-on (Add-On Report and Add-On Missing Report)
- Which roster report should I use? (Basic, Safe or Detailed Roster Print Out, Roster Waiver, Picture Roster)
- Scoresheet Examples
- How to see what your admins changed (Admin Activity Log)
- Understanding Report Field Types
- How to save, overwrite, rename or delete a saved report in Report Exports (Private and Read Only)