How the Location Availability report decides a field is available

The Location Availability report lists, for each date, the times a location is open and not already booked. A location with no Available Times counts as open all day, 12:00 AM to 11:59 PM, but only when nothing is booked or blocked there in the report's dates. Once a location has any Available Times, for any dates, the report lists only those windows, minus the games, practices, blocked times and reservations on each date.

Applies to: Admins with access to reports · All plans · Locations (fields, courts and gyms) under Schedules > Locations

Where: Reports > Report Exports > Location Availability; each location's times are on Schedules > Locations > Manage Locations (View Location Availability)

Run the report

Go to Reports > Report Exports and click Location Availability.
In Location, tick the locations to include, or tick the box at the top of the list for all of them.
If your organization has associated organizations and every location is ticked, you can choose one in Organization to include only its locations.
Choose the Date Range. Both dates are required, and both are included.
Under Columns, move the fields you want from Available fields to Show these fields in this order.
Choose an Export Type and click Export.

What you'll see: one row for each stretch of open time, for each location and date, with the columns you chose, such as the location, field, date, start and end time, and the location's Game Spacing. A location that's open all day shows 12:00 AM to 11:59 PM. A location and date with no row have no open time.

How the report decides a field is open

First: does the location have Available Times?

No Available Times at all (none were ever added, or all were deleted): every time counts as open. Each date gets one row, 12:00 AM to 11:59 PM, as long as nothing is booked or blocked at the location anywhere in your Date Range. If anything is, even on one date, the location gets no rows for any date in the range.
Any Available Times, even ones from another season: the report uses only those windows. A date that no window covers, because it's outside the window's dates or on a day of the week the window doesn't include, has no rows. Windows that overlap or meet on the same date show as one row.

Then: what's already at the location that day

For a location with Available Times, the report takes out of each window everything at the location on that date:

Blocked Times you added with Block Times on the location's availability page.
Games, each from its start time for its division's Game Spacing (1 Configuration > Scheduling). Canceled games, byes, games in a TBD time slot and games in archived leagues don't count.
Practices assigned to the location.
Facility reservations with the status Reserved, if your organization uses Facility Reservation, when the whole reservation falls within your Date Range.
If the location is linked to another TeamSideline organization's location (an orange chain-link icon on Manage Locations), that organization's games and practices there.

For example, a field with Available Times of 8:00 AM to 5:00 PM on Saturdays and one 9:00 AM game in a division whose Game Spacing is 90 minutes shows two rows for that Saturday: 8:00 AM to 9:00 AM, and 10:30 AM to 5:00 PM.

Set a location's Available Times

Go to Schedules > Locations > Manage Locations and click the location's View Location Availability icon (magnifying glass).
Under Available Times, click Set Availability. In Date(s), choose Recurring Days with a Start Date, End Date and the days (or All Week), or choose a Single Day.
Choose the Start Time and End Time the field is open, add a Note if you like, and click Add.
For closures, click Block Times under Blocked Times and add them the same way.

What you'll see: the window under Available Times, with its Dates, Days and Time. Run the report again to see it. To add many at once, see the Location Availability Import in Schedule imports: upload games, practices, location availability, teams, rosters, coaches, officials and conflicts.

If it doesn't work

A location is missing from the report. It has no Available Times, and something is booked or blocked there during your Date Range. Add Available Times for it, for example Recurring Days with All Week and its opening hours, and run the report again.
A location shows no open time on dates it should be open. No window covers that date or day of the week. Windows from another season still count as having Available Times, so add windows for this season.
A location shows open from 12:00 AM to 11:59 PM. It has no Available Times. Add them if the field isn't open around the clock.
A game doesn't reduce the open time. It's canceled, a bye, in a TBD time slot or in an archived league, or it's at another location.
Open time after a game starts later or earlier than you expected. A game counts for its division's Game Spacing, not for how long it actually lasts.
"Please select at least one Location." Tick at least one location.
"Both the Start and the End date are required." or "The Start date cannot fall after the End date." Fix the Date Range.
"You must select at least one Field before exporting report." Move at least one field to Show these fields in this order.

Good to know

The report only reads your locations and schedules; it changes nothing.
The Location Availability Configurations report in Report Exports lists each location's Available Times and Blocked Times themselves.
An Available Time or Blocked Time can't cross midnight: its End Time must be later than its Start Time on the same day.
The report lists only the locations your admin user can see.
Other scheduling tools read availability their own way. 4 Create Schedule treats a location with no Available Times as open whenever it isn't blocked; see How to fix Availability Conflict (AC) and Game Conflict (GC) warnings on 4 Create Schedule. Auto Assign uses only the times you set; see What is Advanced Scheduling and how to set it up (home fields, availability, Auto Assign).

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