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How to create a hidden page only people with the link can see (Legacy content editor)

  • Updated

To make a page that only people with the link will find, create it under Standalone Pages in Content > Configurations > Site Pages and send them the link. A standalone page isn't on your menu, but it isn't password-protected: anyone who has the link can open it. For a page meant only for your admins, use Admin Secured Pages, which send visitors to your admin sign-in page first.

Applies to: Org admins and content editors · All plans · Legacy content editor

Where: Content > Configurations > Site Pages; Content > Page Edit; Communications > Send Communication

Create the page

  1. Go to Content > Configurations > Site Pages.
  2. Right-click Standalone Pages and choose Add Custom Page. A page named New Custom Page appears at the top of the group.
  3. Double-click New Custom Page, type the page's name and click anywhere outside the name.
  4. Click Save.

What you'll see: "The changes to your menus have been saved." The page is listed under Standalone Pages and doesn't appear on your website's menu.

Add the page's content

  1. Go to Content > Page Edit.
  2. In Page to Edit, choose your page. It's listed under Standalone Pages.
  3. Add your text, pictures and links.
  4. Click Save.

What you'll see: "Page content updated." For help with the Content Builder and the editor view, see How to edit a page's content with Page Edit (Legacy content editor).

Send people the link

  1. Go to Communications > Send Communication.
  2. Choose who gets the email, for example a Custom Contact List, and click Next.
  3. Enter the Email Subject and your message.
  4. Highlight the words you want to turn into a link. Open the Links drop-down on the editor's toolbar, click the plus sign next to Standalone Pages and click your page. In the Content Builder, the Links/Assets button opens the same list.
  5. Click Send Now.

What you'll see: recipients get your message with a link that opens the page. To share the link another way, such as in a text message, include your own email address when you send it, open the link from the email you receive, and copy the address from your browser.

You can also link the page from another page or a News Item with the same Links drop-down, or add it as a sidebar link. Anyone who sees those links can then open it, so do that only when the page doesn't need to stay out of sight.

Use a standalone page as a draft

A standalone page is a good place to build a new page before visitors see it. Write it in Page Edit, then email the link to yourself as described above and open it to check how the page looks. When it's ready, go to Site Pages, drag it from Standalone Pages into Menu Pages (or into a page group) and click Save.

Settle on the name before you share the link. Renaming a custom page gives it a new web address, and links made before the rename no longer show its content. To rework a page that's already on your menu without visitors seeing your changes, open it in Page Edit and click Copy Page: the copy is created as a standalone page. See How to copy a page (Legacy content editor).

Pages that ask visitors to sign in

To make visitors sign in first, use a secured group instead of Standalone Pages. In Site Pages, right-click the group and choose Add Custom Page, or drag an existing custom page into it, then click Save.

  • Admin Secured Pages: for your organization's admins. A visitor who isn't signed in is sent to the admin sign-in page.
  • User Secured Pages: for people who have an account with your organization. A visitor who isn't signed in is asked to sign in first.

If it doesn't work

  • "You cannot use the name "(name)" because it contains the character "+"." Leave the plus sign out of the page's name.
  • "You cannot use the name "(name)" because it is already in use on a Custom Page. Reverting back to previous name." Another custom page already has that name. Choose a different one.
  • "You cannot save the menus in their current configuration. One or more pages has no name." Double-click the unnamed page and type a name.
  • "You cannot move Standard Pages, Entry Forms, or Page Groups to this level. You may only move Custom Pages here." Only custom pages can be standalone or secured. To hide a built-in page, such as Calendar, remove its tab from your menu instead; see How to rename, reorder or hide a menu tab (Legacy content editor).
  • Your page isn't in Page to Edit or in the Links drop-down. Go back to Site Pages and click Save. Leaving Site Pages without saving discards the new page.
  • The link no longer shows the page. The page was renamed or deleted. If your organization's new Editor 2.0 website has gone live, visitors to your old website's pages are sent to the new website.
  • Someone has the link who shouldn't. Anyone with a standalone page's link can open it, and links get forwarded. Rename the page so the old link stops showing its content, and share the new link only with the people who need it.

Good to know

  • Legacy websites can't password-protect a page. Websites built in Editor 2.0 can, in the Site Editor's page settings.
  • Don't put anything that must stay confidential, such as players' contact details or medical information, on a website page, hidden or not. Share it another way, such as in an email to the people who need it.
  • Standalone pages are also offered in the Links drop-down of Page Edit and News Items and in Sidebar Links, so other admins can link to them from public pages.
  • Creating pages takes Site Pages in your admin role, and writing them takes Page Edit. Ask an admin who manages your website if either menu item is missing.

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