Registering your league's players and volunteers with USA Softball is a straightforward process when using TeamSideline. This guide walks you through requesting access to your USA Softball Registration Portal, exporting your player and volunteer data from your TeamSideline league site, importing that data into the USA Softball portal, and generating and paying your annual registration invoice. If your league is not using TeamSideline, you can still follow this guide by creating your own import file using the provided sample format before completing the import process.
LINK TO PORTAL SITES
Portal Sites have been set up for direct access to registering your players with USA Softball.
REQUESTING LEAGUE ACCESS
At the beginning of the season, you must first request admin access from your Portal Site. This is managed by your USA Softball Commissioner. You only have to do this once per season.
- Go to your USA Softball Portal Site
- Click Request League Access in top right corner
- Fill out form
- Wait for USA Softball Commissioner to approve you
EXPORTING DATA FROM YOUR LEAGUE TEAMSIDELINE SITE
You will want to pull the players and volunteer data from your League website. TeamSideline makes this easy for you because it exports in the exact format you need to import it into. If you are not using TeamSideline for your league, please skip down to the Import Data step.
- Go to your League's local TeamSideline site
- Navigate to: Reports > Report Exports
- For Players, select the USA Softball Player Registration Export, For Coaches select the USA Softball Volunteer Registration Export
- Adjust the Configurations for the Report
- Type = All Enrollment Types
- Program = Fall 2027 (Whatever the current program is)
- Date Range = Custom (Select the appropriate date range)
- Enrollment Status = Accepted Enrollments
- Export the Report
- Type Ctrl+F and find all , and replace with a space, then hit Replace All
- Save File as .CSV File as "League Name Players" or "League Name Coaches"
IMPORT DATA INTO USA SOFTBALL PORTAL SITE
If you are using a TeamSideline export, the file should be ready to go in the correct format. If you are not using a TeamSideline, make sure you set up your file correctly using the sample files.
- Go to the USA Softball Registration TeamSideline Portal for your Association
- Navigate to Administration > Import Data
- For Players, select the USA Softball Enrollee Import, For Coaches select the USA Softball Volunteer Import
- File Name = Find the File
- Program = Select the Corresponding League
- Associated Org = Select the Corresponding Associated Org
- Select Next Step
- Queue Import
- Check the status of both imports and make sure they were completed.
- Click the black carrot to make sure the total number of records correctly imported and none were skipped. If any were skipped, pause and figure out why.
CREATE INVOICE
Data submitted to the USA Softball Portal site is how you will register and be invoiced for your USA Softball Annual Registration Fees.
- Make sure you are in your USA Softball Registration TeamSideline Portal
- Go to Reports > Report Dashboards > Invoices
- Click Generate Invoice
Note: The system is set up to only charge for each player and volunteer once for the 2027 season. If someone is not listed on an invoice but the import status shows successful, it is likely because they were already paid for through another league.
PAY INVOICE
Invoices are set up to go directly to your USA Softball Local Association.
- Click on the link on the invoice PDF to pay your invoice by Credit Card (immediately marked paid) or
- Send a check to the USA Softball Office listed on your invoice
Note about Background Check and Safesport Compliance
The process for volunteer background checks and safesport are managed through another system called RegisterPlay because that is what is mandated by the National Office. For questions about background checks and safesport, please reach out to your local USA Softball Junior Olympic Commissioner. You can use the Contact Us links on the respective portal sites.