TeamSideline Workflows help leagues, sports organizations, and governing bodies manage and track external requirements such as fingerprint-based background checks, state-mandated volunteer requirements, and other eligibility or certification requirements for coaches, volunteers, officials, and participants.

Whether your organization must comply with California or Florida fingerprint background check laws, state volunteer screening requirements, Live Scan programs, or governing body certification rules, TeamSideline provides a centralized workflow to track completion and approval status.

Important: TeamSideline tracks the status of external requirements. It does not perform fingerprint-based background checks or submit information to state or federal agencies.

What You Can Track

TeamSideline Workflows can be configured to track virtually any external compliance requirement, including:

• State-required fingerprint background checks
• California Live Scan fingerprint completion
• Florida fingerprint completion
• Fingerprint-based volunteer screening
• Criminal background check verification
• Coaching certifications
• CPR and First Aid certifications
• Concussion awareness training
• Abuse prevention or SafeSport training
• Youth protection certifications
• Governing body background check requirements (such as USA Softball or other national organizations)
• League-specific volunteer approval processes
• Any external certification or eligibility requirement

This allows organizations to replace spreadsheets, emails, and manual tracking with one centralized system.

Common Use Cases

Organizations use TeamSideline Workflows to track requirements such as:

• California volunteer fingerprint background checks
• Live Scan completion for coaches
• State-required fingerprinting programs
• Volunteer eligibility verification
• Coach certification requirements
• Safety training completion
• Governing organization compliance requirements
• External background check approvals
• Required documentation before roster eligibility

Because every state and governing body has different requirements, workflows are fully customizable.

How TeamSideline Workflows Help With State Compliance

Many states require volunteers or coaches to complete fingerprint-based background checks before working with youth participants.

TeamSideline helps organizations:

• Track who has completed required fingerprinting
• Record approval status
• Collect supporting documentation (if desired)
• Monitor outstanding requirements
• View organization-wide compliance reports
• Determine roster eligibility based on completed requirements

This makes it easier to manage compliance with:

• State fingerprint background check laws
• Volunteer screening requirements
• Youth sports governing body policies
• Insurance requirements
• Internal league approval processes

How It Works

Step 1: Request Workflow Setup

Contact TeamSideline Support to have a Workflow configured for your organization.

During setup, TeamSideline will configure:

• Required workflow steps
• Approval process
• Required documentation (if applicable)
• Status options
• Reporting structure

Each workflow is customized to match your organization's compliance process.

Step 2: Choose How Requirements Are Verified

Option A: Volunteer Upload + Administrative Review

Use this option when volunteers must submit proof of completion.

Examples include:

• Live Scan completion receipt
• Fingerprint confirmation
• Background check certificate
• Coaching certification
• Training certificate

Process

1. Volunteer uploads documentation during registration or from their account.
2. Administrator reviews the submission.
3. Administrator marks the requirement as Approved or Cleared.

This option is recommended when documentation must be retained for audits, insurance, or compliance records.

Option B: Administrator Verification

Use this option when verification occurs outside TeamSideline.

Examples include:

• State fingerprint database verification
• Live Scan portal verification
• Third-party background check provider
• Governing body portal
• Internal compliance system

Process

1. Administrator verifies completion through the external system.
2. Administrator logs into TeamSideline.
3. Administrator updates the participant's workflow status to Approved or Cleared.

No document upload is required.

View Compliance Status

Once a workflow is active:

1. Go to Programs > Manage Programs
2. Open the appropriate roster
3. Select the team or program
4. View each participant's workflow status

Common workflow statuses include:

• Pending
• Submitted
• Under Review
• Approved
• Cleared
• Incomplete

Administrators can update statuses at any time.

Monitor Organization-Wide Compliance

To review completion across all programs:

1. Go to Reports > Report Dashboards > Workflow
2. Open the Workflow Dashboard
3. Filter by the specific workflow or requirement

The dashboard provides a real-time view of:

• Completed requirements
• Outstanding fingerprint checks
• Pending approvals
• Missing certifications
• Organization-wide compliance progress

Important Notes

• TeamSideline does not conduct fingerprint-based background checks, Live Scan processing, or criminal history searches.
• TeamSideline is used to track completion, documentation, and approval status for requirements completed through external agencies or providers.
• Your organization is responsible for determining participant eligibility and ensuring compliance with applicable state laws, governing body policies, and local regulations.

Best Practices

• Configure workflows before registration opens whenever possible.
• Require completion before assigning volunteers or coaches to teams.
• Use document uploads when proof of completion must be retained.
• Use administrator verification when requirements are confirmed through an external system.
• Regularly monitor the Workflow Dashboard during registration and season startup.
• Keep workflow requirements aligned with your state's fingerprint background check laws and your governing organization's policies.

Frequently Asked Questions

Can TeamSideline perform fingerprint-based background checks?

No. TeamSideline does not conduct fingerprinting, Live Scan services, or criminal background checks. It provides workflows to track completion and approval of requirements completed through external providers.

Can TeamSideline track California Live Scan requirements?

Yes. Workflows can be configured to track California Live Scan completion, administrator approval, supporting documentation, and participant eligibility.

Can TeamSideline help manage state-required volunteer background checks?

Yes. TeamSideline can track the completion and approval status of state-required volunteer background checks, including fingerprint-based screening completed through external agencies.

Can volunteers upload proof of fingerprinting?

Yes. Organizations can choose to allow volunteers to upload documentation for administrator review, or administrators can verify completion externally and update the workflow manually.

Can TeamSideline track coaching certifications and training?

Yes. In addition to fingerprint background checks, TeamSideline Workflows can track coaching certifications, CPR, First Aid, concussion training, SafeSport, youth protection training, and other external eligibility requirements.

Summary

TeamSideline Workflows provide a flexible, centralized solution for tracking fingerprint-based background checks, California Live Scan completion, state-required volunteer screening, coach certifications, and other compliance requirements. Whether your organization collects documentation directly or verifies completion through an external provider, Workflows help you monitor eligibility, maintain accurate records, and simplify compliance management across your entire organization.