TeamSideline uses the Programs section to add volunteers such as coaches, team managers, and other Team Staff members to your league. Registering Team Staff as volunteers allows them to be assigned to teams, connected with players, access Team Sites, and receive team communications.

Do not use the Volunteer Module to add coaches or assign Team Staff to teams. The Volunteer Module is designed for non-team-related volunteer opportunities such as tournaments, events, field help, and other league activities.

Who Should Register as a Volunteer?

Use volunteer registration for anyone who will be assigned to a team, including:

• Head Coaches
• Assistant Coaches
• Managers
• Team Parents
• Other Team Staff roles*

Once registered, these volunteers can be assigned to teams through TeamSideline. Only the first 4 can be assigned to a team site.

How to Add Coaches and Team Staff

Option 1: Add a Registration Program

The recommended way to collect coaches and team staff information is through a registration program.

1. From the Admin Site Map, go to Registration > Programs.
2. Select the registration program you want to use for volunteers.
3. On the 2 Configuration Page, under Volunteers, add volunteer-specific registration options, such as:
   • Coach
   • Assistant Coach
   • Manager
   • Team Parent
4. Publish the registration program.
5. This allows volunteers to complete the registration process and sign waivers as needed for the league.

Individuals who complete the registration will be added as volunteers in your league.

Optional: If you have the background check integration, this will prompt volunteers to complete their background checks.

Option 2: Quick Add

Organizations with the Volunteer Quick Add functionality can add volunteers, such as coaches or team parents, directly from the Roster page without requiring the volunteer to complete the full registration process.

1. Go to Programs > Manage Programs and select the desired program.
2. Select the 4 Rosters tab.
3. Click the Assign to Roster button.

4. Under Step 2: Select Enrollees, click the Volunteer Quick Add button.

5. Complete the volunteer information:
   • Role: Select the desired volunteer role.
   • Offering: Select the desired offering.
   • Volunteer: Choose how you would like to add the volunteer.
     • Use Existing Adult:
       Select an existing parent linked to the program.
     • Or Add a New Volunteer:
       Enter the volunteer's first name, last name, and email. Phone number is optional.
6. Click Add.
7. Note: When adding a new volunteer, TeamSideline will automatically create an account for that volunteer.
8. Note: When a Volunteer Coach is added through this process, the system will automatically create a Volunteer Enrollment Order for that individual.
9. After completing these steps, the volunteer will be available to roster and assign to the appropriate team.

Assign Registered Volunteers to Teams

After volunteers have completed registration:

1. Go to Teams from the Admin Site Map.
2. Select the team you want to manage.
3. Add the registered volunteer as a Team Staff member.
4. Assign the appropriate role (Coach, Manager, Team Parent, etc.).

Once assigned, the volunteer will have access based on the role assigned and can participate in team communications.

Why Should Coaches Register as Volunteers?

Registering coaches and team staff through the volunteer registration process helps your league:

• Keep accurate volunteer records
• Collect required information before assigning staff to teams
• Connect coaches and managers with the correct teams
• Allow Team Staff access to Team Sites
• Maintain proper communication between teams and staff members